Compliance
A UAE worker deployment record for recruitment agencies
A practical guide to tracking UAE placement documents and status across work permit and residence steps, using the relevant official portal as the authority.
UAE
Foreign worker tracking for the UAE
Follow foreign worker recruitment for the UAE from MOHRE work permit to residence visa, with Emirates ID and insurance in one record.
UAE
Keep every UAE hire moving to residence
A UAE hire passes a work permit, entry permit, medical, Emirates ID biometrics and residence visa before the employer can rely on them. Worker Vault shows which step each worker is on and what is overdue.
- Work permit before entry
Record the labour approval and entry permit with their dates against each worker.
- Medical and Emirates ID
Track medical fitness and Emirates ID biometrics as separate steps.
- Residence, insurance and handover
Keep the residence visa, health insurance and employer handover on one record.
Permit milestones
See each milestone through to handover
A vertical timeline lists every milestone with its state, ending in the employer handover record.
Recruitment pipeline
Active placementHow Worker Vault helps
Move every UAE hire to residence without losing the thread
Permit, medical, biometrics and visa steps stay linked to the same worker.
- See which permit step each worker is onSee the recruitment pipeline
Labour approval, entry permit and medical each show their state and date on the placement.
- Keep medical and Emirates ID evidence reviewedSee worker records
Documents wait in a review queue until a person approves them, so the record shows what was checked.
- Catch residence and insurance dates earlySee compliance follow-up
Residence visa and insurance expiries surface in the Work Queue before they lapse.
- Hand over to the employer with a full recordSee reports and exports
Export a deployment handover workbook with the worker's documents and permit dates.
Records that show a UAE hire is ready
Each card groups what teams check before handover.
- Contract and labour approvalEmployment contract and MOHRE work permit references.
- Entry and medicalEntry permit, medical fitness and biometrics dates.
- Residence and renewalsResidence visa, labour card and renewal reminders.
Common questions
Does Worker Vault submit to MOHRE?
No. It records what your team enters and flags what needs attention. Applications stay with your agency and the authorities.
Which UAE steps can we track?
Labour approval, entry permit, medical, Emirates ID biometrics, residence visa and insurance, each with its date and evidence.
Does it run salaries or the Wage Protection System?
No. Worker Vault is not payroll. It keeps worker and permit records and reminders.
Related reading from the blog
Compliance
Recruitment costs: keeping a factual record of who paid what
A routine for recruitment agencies to record each cost in a placement, who paid it and when, with evidence attached, so questions about recruitment fees can be answered from a record.
Compliance
After arrival: a clearance checklist for foreign worker agencies
How an agency can structure post-arrival steps as dated records: what to list, who owns each step, and how to avoid relying on memory. Deadlines come from the authority, not from this list.
See your UAE placements in Worker Vault
Tell us how your agency works. We will walk through Worker Vault with your employer clients and permit mix.