Malaysia
Foreign worker tracking for Malaysia
Follow foreign worker recruitment for Malaysia from employer demand to VP(TE)/PLKS, with FOMEMA, levy and expiry dates in one record.
Malaysia
Know where every Malaysia placement stands
Employer demand, Visa with Reference, Special Pass, FOMEMA, levy and PLKS each carry their own date. Worker Vault keeps them on one placement, so your team stops chasing them across spreadsheets and chat threads.
- Clocks that start at arrival
Special Pass issue starts the arrival-report and FOMEMA clocks. See what is due and what has slipped.
- Insurance and registrations in view
Keep SPIKPA, Insurance Guarantee, SOCSO/PERKESO and EPF records against each worker before the permit stage.
- One history from demand to PLKS
Employer, source-country agent, medical, levy and endorsement stay on one placement and carry into the worker record at deployment.
Country stage board
See every worker's stage and next date
Four columns show demand, permit, medical and deployed. Each card carries the state your team recorded and the date to watch.
Recruitment pipeline
Active placementHow Worker Vault helps
Fewer chased documents, fewer missed Malaysia deadlines
Clerks, managers and owners see the same placement and the same dates, from demand to PLKS.
- Spot what is stuck before it slipsSee compliance follow-up
The Work Queue lists missing FOMEMA results, levy records to attach and approaching PLKS expiries, one action each.
- Keep each employer's demand movingSee the recruitment pipeline
Follow demand lines, quota allocations and candidate progress per employer client, so you know what is outstanding.
- Hand over a complete worker recordSee worker records
Deployment creates the worker and employment record with documents, permit dates and costs carried forward.
- Show employers progress without the chasingSee how clients stay informed
Invite an employer contact to view their own workers' permitted information, read-only.
Records your clerks can act on today
Each card groups the records clerks keep on a worker file.
- Permit follow-upVisa with Reference, Special Pass and PLKS or VP(TE) endorsement, each with its date.
- Medical screeningSource-country medical and FOMEMA result recorded against the arrival date.
- Levy and registrationsLevy payment, SOCSO/PERKESO and EPF recorded as done, due or missing.
Common questions
Does Worker Vault submit to Immigration or FWCMS?
No. It records what your team enters and flags what needs attention. Applications stay with your agency and the authorities.
Which permits does it follow?
Ordinary VP(TE) (PLKS) permits across every sector in Peninsular Malaysia, from first demand to renewal reminders. Working with a different permit? Send us an inquiry and we will set it up.
Can we add workers who are already in Malaysia?
Yes. Import existing workers from a spreadsheet and keep their documents and expiry dates in the same record.
Can our employer clients see progress?
Employer contacts can be invited with read-only access to their own workers' permitted information.
Related reading from the blog
Compliance
After arrival: a clearance checklist for foreign worker agencies
How an agency can structure post-arrival steps as dated records: what to list, who owns each step, and how to avoid relying on memory. Deadlines come from the authority, not from this list.
Compliance
A permit expiry tracking routine for foreign worker agencies
How an agency can track permit, passport and medical expiry across many workers: one date per field, lead times per document type, an owner for every item and a weekly review.
Recruitment
From employer demand to deployment: the stages of a foreign worker placement
A plain-language walk through the stages of a foreign worker placement, what an agency records at each one, and how to keep stage dates visible across employer clients.
See your Malaysia placements in Worker Vault
Tell us how your agency works. We will walk through Worker Vault with your employer clients and permit mix.