M
MY-2026-014
6 linesRecruitment pipeline
See where every placement stands
Track each placement from employer demand to deployment, with the stage, the dates, and the warnings in view.
From demand to deployment
Follow one placement across the board, from employer demand to deployment. Counts update in every column, and a placement that runs over its expected days is flagged so you can see where to step in.
Configurable stages and days
Stages are configurable. Reorder, add or remove them, and set days for each.
Deadlines that start on arrival
When a Special Pass is recorded, Worker Vault starts arrival-report and FOMEMA medical exposure on the placement and records the dates you enter.
Deployment starts the worker record
When a placement is deployed, Worker Vault creates the worker and employment record and carries forward the documents, compliance records, recruitment costs, and passport custody.
See worker recordsPlacement detail
Twenty configurable stages, then post-arrival clearances
The stage timeline records dates and actors. Statutory stages stay marked.
After deployment, the post-arrival checklist tracks six recorded items. Worker Vault records what you enter and flags what needs attention.
- Statutory clock starts when the Special Pass date is recorded.
- Source-country clearances recorded as tracking examples (BMET, Nepal labour approval, Indonesia one-channel).
- Transit accommodation and recruitment cost registers beside the placement.
Demand lines, candidates, and quota
Start from employer orders, follow candidates against open lines, and see quota allocated to each client.
See all solutionsDemand lines
Ordered, placed, shortfall. Bars grow as fulfilment is recorded on each demand line.
Candidates
Applications in progress. Status pills move from in progress to deployed on the applications table.
Quota allocations
Quota per client. See allocated quota and how much is already placed.
Recruitment questions
Recording a stage shows progress. It does not obtain a government approval, and a completed stage is not a compliance verdict. Pipeline warnings stay on pipeline views. The Work Queue covers compliance, expiry, upcoming actions, and evidence review.
Does Worker Vault submit anything to Immigration or other authorities?
Worker Vault records the dates and results you enter and flags deadlines. Filing and approvals stay with your agency and the authorities. If you want help fitting a specific step into your workflow, tell us on a demo.
Can we change the stages?
Yes. The stage list is versioned and configurable: reorder, add, remove, and set duration days.
Which source countries are covered?
Corridor clearances for Bangladesh, Nepal and Indonesia appear as worked examples in the Malaysia setup, and the list is not a limit. Tell us the source countries you recruit from and we will set them up for your workspace.
Can partner agencies log in?
Today, source-country agents are reference records in your workspace. If you would like to work with partner agencies in Worker Vault, tell us how and we will look at how to fit it.
Related reading from the blog
Recruitment
A weekly placement pipeline review that finds stalled cases
A 30-minute weekly meeting format for recruitment managers: read the pipeline by stage and age, find stalled placements, assign next actions and compare fulfilment against demand.
Recruitment
From employer demand to deployment: the stages of a foreign worker placement
A plain-language walk through the stages of a foreign worker placement, what an agency records at each one, and how to keep stage dates visible across employer clients.
Worker records
Passport custody: keeping a factual record of who holds what
A practical way for recruitment agencies to record where each worker's passport is, who has it, since when and why, so the question can always be answered from a record and not from memory.
Assisted onboarding
See Worker Vault with your own employer clients.
Tell us how your agency works. We will walk through Worker Vault with your employer clients in mind, starting from the workers and clients you already manage.