Demand
MY-2026-014 · 6 lines
Solutions
Six solutions on one set of worker records
Worker Vault links recruitment tracking to the records you keep after deployment. Evidence, compliance follow-up, imports, and reports sit on the same worker and employment history, organised by employer client.
New recruitment
Employer demand leads to candidates, then a placement tracked through stages and clearances. At deployment, the placement becomes a worker record with documents and follow-up on the same history.
Open recruitment pipelineExisting workforce
Create workers directly or import them from XLSX or CSV, then maintain facts, evidence, assessments, and expiry follow-up on the same worker records.
Import existing workersNew recruitment: Employer demand leads to candidates, then a placement tracked through stages and clearances. At deployment, the placement becomes a worker record with documents and follow-up on the same history.
Existing workforce: Create workers directly or import them from XLSX or CSV, then maintain facts, evidence, assessments, and expiry follow-up on the same worker records.
What Worker Vault does
Choose the solution that matches your job
Recruitment pipeline
Track demands, candidates, placement stages, clearances, deployment, and repatriation.
Worker records and evidence
Keep worker and employment history, passport, work permit, medical records, and documents with version history.
Compliance follow-up
See assessments, approaching expiries, and a Work Queue of what needs attention.
Import existing workers
Use templates to bring spreadsheet rows into review before they become worker records.
Reports and exports
Read snapshots and forecasts, export to Excel, and schedule digests for your team.
Employer client workspaces
Run several employer clients in one workspace and invite read-only employer viewers.
Inside a placement
Stage timeline, clearances, and follow‑up in one frame
Worker Vault tracks where a placement stands, what still needs recording, and what lands in the Work Queue when facts change.
- Stage timeline with dates, actors, and Statutory markers on the default Malaysia list.
- Post-arrival clearance checklist with six recorded items after deployment.
- Work Queue entries when requirements are unsatisfied or incomplete.
Outcomes for your agency
Each outcome maps to how Worker Vault keeps recruitment, records, and follow-up connected in one workspace.
Open recruitment pipelineFulfil employer demand
Track demands and placements so your team knows what is still open and what is ready to deploy.
Follow-up you can act on
Work Queue items name the worker, the reason, and the record your team opens to fix it.
Evidence stays with the worker
Documents, permits, and assessments stay on the worker record instead of scattered folders.
Clients stay informed
Employer contacts see their permitted read-only view without crossing into other clients.
Questions about the solutions
Do I need to run a recruitment cycle in Worker Vault to use the records?
No. You can create workers directly or import them from XLSX or CSV, then maintain their records.
Can a clerk see every employer client?
No. Clerks work only inside the employer clients assigned to them.
Can our employer clients see their workers?
Employer contacts you invite get read-only access to their own client’s permitted information.
Is each solution a separate product?
No. The six solutions share the same worker records and employment history.
Can Worker Vault handle payroll or immigration filing for us?
Worker Vault focuses on records, tracking, and follow-up. Tell us what you need on a demo and we will look at how it fits your agency.
Assisted onboarding
See Worker Vault with your own employer clients.
Tell us how your agency works. We will walk through Worker Vault with your employer clients in mind, starting from the workers and clients you already manage.